Text copied to clipboard!
Title
Text copied to clipboard!File Clerk
Description
Text copied to clipboard!
We are looking for a meticulous and organized File Clerk to join our team. As a File Clerk, you will play a crucial role in ensuring that our company's records and documents are properly organized, stored, and easily accessible. Your attention to detail and ability to manage large volumes of information will be essential in maintaining the efficiency and accuracy of our filing systems. In this role, you will handle both physical and digital files, ensuring that all documents are filed in the correct locations and are retrievable when needed. You will also be responsible for updating records, archiving outdated files, and ensuring compliance with company policies and legal regulations regarding document management. The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to work independently. If you are someone who enjoys creating order and has a passion for maintaining accurate records, we encourage you to apply for this position. Join our team and contribute to the smooth operation of our organization by ensuring that all files and records are managed efficiently and securely.
Responsibilities
Text copied to clipboard!- Organize and maintain physical and digital filing systems.
- Sort, classify, and file documents according to established guidelines.
- Retrieve files and documents upon request from staff or management.
- Ensure the security and confidentiality of sensitive information.
- Update and maintain accurate records of file locations and contents.
- Archive outdated or unnecessary files in compliance with company policies.
- Assist in the digitization of physical records for electronic storage.
- Perform regular audits to ensure the accuracy and completeness of files.
Requirements
Text copied to clipboard!- High school diploma or equivalent; additional education is a plus.
- Proven experience as a File Clerk or in a similar administrative role.
- Strong organizational and time-management skills.
- Attention to detail and accuracy in handling records.
- Proficiency in using office equipment such as scanners and copiers.
- Familiarity with document management software and systems.
- Ability to handle confidential information with discretion.
- Basic computer skills, including knowledge of Microsoft Office Suite.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with organizing and maintaining filing systems?
- How do you ensure the accuracy and confidentiality of sensitive documents?
- Have you worked with document management software before? If so, which ones?
- What steps would you take to retrieve a misplaced file?
- How do you prioritize tasks when managing a large volume of files?
